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Sponsorship, Exhibit and Advertising Opportunities 2020

2020 Austin Omni Barton Creek ConferenceTSPRA Connect logo 1A
Opportunities for Participation 

For more information contact 512-474-9107.

Your exhibit, advertisement and/or sponsorship contribution of $10,000, $5,000, $2,500, $1,000, $750 or $500 to support the Texas School Public Relations Association Annual Conference on February 24-27, 2020 at the Austin Omni Barton Creek Resort provides a unique opportunity for your company or organization to become better known by statewide members of the public schools communication profession. The more than 700 conference participants include public information officers, community relations directors and coordinators, technology and electronic media specialists, as well as education foundation directors and board members from public school districts.

When you are ready to be a sponsor, exhibitor or advertising, click here.

Here are some of the ways to participate.

 Sponsorships    Exhibits    Advertising

Sponsorships

EDUCATION STAKEHOLDER: $10,000 cash

• Exclusive sponsorship of TWO conference events (Star Awards reception, banquet and celebration, keynote speaker, roundtables, commemorative gift [charcuterie boards, caps/visors, golf towels], mobile app, hotel keycards, conference t-shirts, preconference golf, Master’s luncheon, President’s clubhouse luncheon, welcome reception, internet, presenter gifts, rookie toolboxes)
• Exclusive sponsorship of one of TSPRA's six award programs and recognition at platform when the award is presented. (see Awards Sponsorship for additional information).
• Recognition at and five minutes podium time during sponsoring event and company logo and information on printed items exclusive to sponsorship.
• Recognition in online registration content in largest font size with company logo.
• Recognition in largest font size in press releases and e-newsletter references to the 2020 conference and on TSPRA website with link from logo.
• Company logo predominately displayed in largest font size in conference program and all available conference marketing materials.
• Recognition in largest font size on event signage at all general sessions and awards banquet.
• Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2020 acknowledging sponsorship.
• Five (5) additional conference registrations with sponsor badges.
• One (1) reserved table at awards banquet (8 guests).
• Two complimentary exhibit spaces in exhibit area.
• One full-page ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
• One-year Texas School Public Relations Association Affiliate Membership.
• One exclusive, one-hour “corporate showcase” concurrent session.
• TSPRA provides gift cards valued at $100 for give-away during “corporate showcase” session.
• Organization has first right of refusal for the 2020-2021 sponsorship.

CORPORATE INVESTOR: $5000 cash

• Exclusive sponsorship of ONE conference event (Star Awards reception, banquet and celebration, keynote speaker, Roundtables, commemorative gift [charcuterie boards, caps/visors, golf towels] mobile app, hotel keycards, conference t-shirts, preconference golf, Master’s luncheon, President’s clubhouse luncheon, welcome reception, internet, presenter gifts, rookie toolboxes).
• Recognition at and five minutes podium time during sponsoring event and company logo and information on printed items exclusive to sponsorship.
• Organization’s representative to assist with event introductions.
• Recognition in online registration content in second largest font size with company logo.
• Recognition in second largest font size in press releases and e-newsletter references to the 2020 conference.
• Company logo predominately displayed in second-largest font size on conference program, all available conference marketing materials and on TSPRA website with link from logo.
• Recognition in second largest font size on event signage at all general sessions and Awards Banquet.
• Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2020 acknowledging sponsorship.
• Three (3) additional conference registrations with sponsor badges.
• Four (4) complimentary tickets to awards banquet.
• Half page ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
• One complimentary exhibit space in exhibit area.
• Organization has first right of refusal for the 2020-2021 sponsorship.

COMMUNITY BUILDER: $2500 [$5000 in-kind]

• Exclusive sponsorship of ONE afternoon break, meet and greet-come and go reception, grab-n-go breakfast, or Thursday breakfast buffet
• Recognition during sponsoring event with announcement made during general sessions on day of the scheduled event/activity.
• Exclusive use of food and beverage area for staff, displays, and giveaways where appropriate.
• Name and logo prominently displayed in break/roundtable area.
• Recognition in online registration content.
• Company name and logo displayed in conference program and on TSPRA website with link from logo.
• Recognition on event signage at all general sessions and awards banquet.
• Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2020 acknowledging sponsorship.
• Two (2) additional conference registrations with sponsor badge.
• Two (2) complimentary tickets to awards banquet.
• Quarter page ad in the conference program (ready for press ad in jpeg or pdf format to be provided by sponsor).
• Organization has first right of refusal for the 2020-2021 sponsorship.

NETWORK PARTNER: $1000 [$2500 in-kind]

• Exclusive sponsorship of preconference break or exclusive use of one concurrent session room for “19th Hole” scheduled for Tuesday, February 25, 2020, 4:30-5:30 p.m.*
• Microphone opportunity during preconference break, exclusive use of concurrent session room.
• Recognition on signage during preconference break/”19th Hole” session
• Write-up in conference program/mobile app provided it is submitted by 4:00 p.m. on January 15, 2020.
• Company name and logo displayed in conference program and on TSPRA website with link from logo.
• Recognition on event signage at all general sessions and awards banquet.
• Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2020 acknowledging sponsorship.
• One (1) additional conference registration with sponsor badge.
• One (1) ticket for awards banquet.
• 20% discount on ad purchase.
• Organization has first right of refusal for the 2020-2021 sponsorship.

*19th Hole sessions provide the sponsor one-hour usage of meeting space intended to be designed by the sponsor and may include client events, content presentations, product demonstrations, vendor showcases, etc. Arrangements can be made with hotel for food and beverage and other accommodations.

PUBLIC RELATIONS COMPANION: $750 [$1000 in-kind]

• Exclusive sponsorship of conference badges, conference lanyards, welcome amenities or golfthemed vendor incentives to include:

  • guess number of tees in jar [4 available]
  • most steps daily [4 available]
  • beat the pro [1 available]
  • indoor putting green [2 available]
  • golf corn hole [1 available]
  • chip-tac-toe [1 available]
  • other ___________________________

• Gift cards valued at $50 provided for prizes.
• Signage and product placement on conference badges, lanyards and/or at booth/activity.
• Company name and logo appears in conference program and on TSPRA website with link from logo.
• Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2020 acknowledging sponsorship.
• One (1) additional conference registration with sponsor badge.
• 10% discount on ad purchase.
• Organization has first right of refusal for the 2020-2021 sponsorship.

COMMUNICATION ASSOCIATE: $500 [$750 in-kind]

• TSPRA Coffee Provider/Sponsor (maximum five available each day) beginning at 7:45 a.m. and during “caffeinated connections” and designated vendor viewing [February 25, 2020 from 7:45-11:15 a.m. and Wednesday, February 26, 2019 from 8:15-10:45 a.m.]
• Four gallons of coffee and supplies to be set up at vendor area beginning at 7:45 a.m. during designated day of conference.
• Recognition as coffee sponsor on signage located at vendor table.
• Recognition in conference program and on TSPRA website with link from logo.
• Photograph of organization representative along side organization logo to appear in TSPRA newsletter during spring 2020 acknowledging coffee sponsorship.
• Organization has first right of refusal for the 2020-2021 sponsorship.

Exhibits

CONFERENCE EXHIBITOR: $650

• Maximum: 50 exhibitors accepted.
• Two full days of exhibit time and exclusive exhibit viewing during “caffeinated connections” each morning and during afternoon refreshment breaks each day.
• Six-foot draped tabletop with two chairs in exhibit area.
• Exhibit space location on a first-come, first-served basis upon receipt of $300 deposit and until space is sold.
• Recognition in conference program by company, contact, website, and description of services.
• One (1) conference registration with exhibitor badge.
• Additional exhibit badges available at $100 per person.
• Opportunity to present roundtable session subject to selection of 15 vendors by Conference Planning Committee on November 7, 2019. NOTE: Proposal must be submitted by October 25 2019, and include title, presenter and short description.
• NOTE: Basic electrical and WIFI connections available at no additional cost.

Advertising

CONFERENCE PROGRAM ADVERTISING:

• Advertiser to submit ready for press ad in jpeg or pdf format.
• Full specs will be provided.
• 700 conference programs printed.
• Deadline: January 16, 2020.
• Cost:

  • Full page color ad: $500
  • Half page color ad: $250
  • Quarter page color ad: $125