2019 TSPRA Annual Conference
February 18-21, 2019
Hyatt Regency Lost Pines Resort
Executive Committee Meeting ♦ Monday a.m., Feb. 18
Pre-Conference Sessions ♦ Monday p.m., Feb. 18
Regular Conference Sessions ♦ Tuesday, Feb. 19 through noon on Thursday, Feb. 21
Star Awards Banquet ♦ Wednesday p.m., Feb. 20
575 Hyatt Lost Pines Road
Cedar Creek, TX 78612
Reserve your exhibit space now for the 2019 Texas School Public Relations Association (TSPRA) Annual Conference! The conference will be held February 18-21, 2019, (exhibit opportunities on February 19-20, 2019) at the Hyatt Regency Lost Pines Resort and Spa, located east of Austin on the lower banks of the Colorado River and about 15 miles from Austin Bergstrom Airport.
This conference attracts more than 700 professionals annually and allows exhibitors the opportunity to:
- Network with school public relations/communications professionals, education foundation directors, electronic media production specialists, graphic designers, webmasters, translators and partnership coordinators from throughout the state
- Expand market base and increase visibility for products and services
- Build new customer relationships and renew existing ones
Attendees include trusted advisors of district senior staff; those who manage the fundraising and fund distribution for education foundations; creative designers and engineers who create print and produce electronic media for district instructional television, websites and stakeholder distribution; those whose positions are to market their school districts and manage stadium, arena and auditorium media and advertising and those who work closely to maintain community partnerships.
Forty-five (45) exhibitor spaces will be available for $600 on a first-come-first-served basis. Registration includes one conference registration/badge. Additional registrations/badges are available for $100 per person. Exhibits will be located in the prefunction area surrounding the general session ballroom and within the main corridors for attendee traffic. You may pre-select your booth space by sending a $300 non-refundable deposit along with the completed application. The remaining balance of $300 will be due by Friday, February 1, 2019. An eight-foot (8) draped table and two chairs will be provided in each exhibit space. Basic electricity and WIFI access are available at no charge and hotel delivery of shipments and are provided at established rates.
The exhibit area will be available for set-up from noon-6:00 p.m. on Monday, February 18, 2019. The exhibit area will be open on:
- Tuesday, February 19, 2019, from 8:00 a.m. – 4:00 p.m.
- Wednesday, February 20, 2019 from 8:15 a.m.— 4:00 p.m.
- Booth teardown will take place at 4:00 p.m. on Wednesday, February 20, 2019.
All conference exhibitors will receive one complimentary conference registration. Additional badges are available for $100 each. This allows you to attend sessions with conference attendees and entitles you to enjoy the Tuesday Mess Hall Luncheon, Roundtables and the President’s Luncheon along with all breaks, receptions and most events. Your company’s name and contact information will also be included in the conference program. For a minimal additional fee, advertising may be purchased for inclusion in the conference program. See details on attached exhibitor application.
There will be an opportunity for six vendors to serve as “Coffee Sponsors’ each morning. A $500 sponsorship will arrange for the delivery and set-up of four gallons of coffee and set ups to be served from your booth from 8:00-11:00 a.m. This will attract attendees to your exhibit area for conversation, networking and product demonstrations and includes additional signage and name recognition on all printed materials! This sponsorship will be available to only twelve vendors, first-come, first-served!
The 2019 Conference Planning Committee will select 15 vendors to participate in the popular Roundtable Sharing and Discussion Event scheduled from 8:30-10:15 a.m. on Wednesday, February 20, 2019. To be eligible, your table topic, presenter(s) and a brief description must be submitted electronically by October 25, 2018. If interested, check the available box on the application and information will be emailed to you on September 10, 2018, allowing seven weeks to prepare for and submit your session. Notifications of acceptance will be emailed no later than December 18, 2018.
SIX designated vendor-viewing times are scheduled during the conference.
Tuesday, February 19, 2019:
- 8:00-9:00 a.m.
- 10:30-11:00 a.m.
- 3:15-3:45 p.m.
Wednesday, February 20, 2019:
- 8:15-9:00 a.m.
- 10:15-10:45 a.m.
- 2:15-2:45 p.m.
We hope you will take advantage of this unique and exciting opportunity. Please feel free to contact the TSPRA state office in Austin at 512.474.9107 (w), 806.438.2484 (c) or firstname.lastname@example.org with any questions.